Job Title:                                       WEConnect International Executive and Administrative Assistant

Location:                                      Washington, DC

Main Purpose of the job:    A member of the WEConnect International team with lead responsibility for supporting the Director of Operations, CEO and VP in ensuring the smooth execution of organizational operations and researching priority topics that support the organization’s mission.

Reporting to:                              WEConnect International Director of Operations

Organization Information: WEConnect International, a corporate-led global non-profit, helps women-owned businesses access and succeed in global value chains.  WEConnect International has since 2009 provided business education, certification, and business connections to companies based outside the United Sates that are at least 51 percent owned, managed and controlled by one or more women.  WEConnect International corporate members represent over $1 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development.

Job Overview:  WEConnect International has been growing steadily and is now seeking to dramatically accelerate growth.  Therefore, the position requires that the individual is mission-focused, strategic, collaborative, a strong team player, looks for ways of how to strengthen the team environment and support colleagues, creative, self-motivated, open to change, and process minded.  The position also requires that the individual interact with different stakeholders including corporate members, international market leads, foundations and government officials, diverse suppliers, and women-owned businesses from around the world.  Therefore, the individual should have strong communication skills and be able to adjust to the different requirements and cultural conditions of the diverse operating environments.  The RE Assistant must be a leader who is able to help others at WEConnect International deliver measurable, cost-effective results that make the vision a reality.  The RE Assistant is responsible for supporting the organization in meeting its operational goals and needs.

Core Values and Culture:  As we continue to grow our organization, WEConnect International will attract and hold accountable members, partners, staff and stakeholders based on these core values, which help to define our culture, brand and operational strategies.

  • Embrace Diversity and Inclusion to Unleash Potential
  • Demonstrate Passion for Women's Economic Empowerment
  • Make a Positive Difference in the World
  • Deliver Stakeholder Value
  • Exemplify Integrity in Everything We Do
  • Pursue Teamwork with a Shared Vision and Purpose
  • Embrace Openness, Trust and Candid Communication

Job Responsibilities: Support the CEO and VP in the smooth planning and management of travel, meetings, and other important engagements relating to the organization’s mission.  Support the Director of Operations to ensure the efficient and effective management of operations of WEConnect International in accordance with its mission and regulations.

1. Global Responsibilities

  • Support the CEO and VP in global planning, travel, and meeting execution
  • Arranges and coordinates organizational travel and meetings; booking transportation; arranging lodging and meeting accommodations for CEO and VP
  • Coordinates the overall itinerary and agenda for travel for the CEO and VP by working closely with the Regional Directors and Director of Corporate Relations and with other members of the global team as necessary to ensure that all supporting documents, agendas, and briefs are prepared, organized and collected
  • Support the VP, CEO, Director of Operations in coordinating and collecting information and materials which support the global team
  • Support the Director of Operations in processes and procedures to support daily operations
  • Research priority topics that support the organization’s mission and operational goals
  • Assists in building organization’s capacity and knowledge by researching, collecting, and distributing information that contributes to the organizations mission and the global teams’ development

2. Membership

  • Provide support in administrative tasks that support membership services and engagement
  • Support the development and execution of meetings that relate to members

3. Sustainability

  • Support the VP and CEO in coordinating materials and information that expand the organization’s overall sustainability
  • Develop research briefs which contribute to the organizations leadership on expanding women economic empowerment through global value chains

4. Effective Organizational Management and Development

  • Represents the CEO and the organization by welcoming visitors, assisting them with their needs and logistical requirements, reviewing and managing correspondence from outside stakeholders directed to the CEO or VP; including answering questions and meeting requests directed to the CEO or VP
  • Enhances CEO’s and WEConnect International’s reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments
  • Participate in team calls to provide administrative support
  • Manage and support administrative tasks as they pertain to general office management
  • Support administrative needs of annual reviews and annual audits
  • Support adherence of office policies and procedures
  • Support administrative needs for ISO 9001 certification compliance and improvements
  • Support administrative needs for outside relationships with outside vendors
  • Support orientation of all new employees
  • Manage facility and office management, maintenance and repair

5. Other

Undertake any other duties which may from time to time be required; this job description is not intended to be either prescriptive or exhaustive but is issued as a general guideline to the main areas of responsibilities

Key Qualifications:

  • Proven track record in managing travel logistics, scheduling, meeting management, client relationships, written communication skills, program management and strong organizational skills
  • A ‘self-starter’ with excellent motivating skills, enthusiasm, vision and a willingness to think big and encourage the team to develop new approaches to overcome challenges
  • Empathy with women business owners
  • Able to travel occasionally
  • Patience and high communication skills to be able to address concerns and questions of various stakeholders and self-confident
  • Experience of relationship management with multinational corporations
  • Knowledge and experience with supply chain systems and processes is preferred
  • Knowledge of how to plan, manage, and support meetings and events
  • Knowledge of how to develop effective research briefs and papers
  • Strong analytic skills and ability to gather information and research with little guidance
  • Ability to develop and update reports and communicate achievements and challenges to key stakeholders
  • Understanding of technology and its capabilities as it relates to business process improvements
  • Excellent understanding of Excel
  • Ability to work alone and as a part of a team
  • Demonstrate effective research and data analytic skills
  • Ability to develop short convincing research briefs
  • Ability to set and meet targets independently and to manage and deliver projects to timelines set by the executive team
  • Awareness of procurement practices nationally and internationally
  • Sound judgment and good political skills and a flexible approach to work
  • Fluency in English required and knowledge of other languages and work experience in other countries and cultures preferred
  • Solid educational background – undergraduate degree preferred

Please submit resume to This email address is being protected from spambots. You need JavaScript enabled to view it. noting “RE_Position” in the subject line.